How to Use the Course List Editor

A program's course requirements (i.e., prescribed, additional, and supporting courses) should be entered in a Course List. A course list provides the requirements in a pre-formatted table structure. The listed courses are linked to the Course Catalog data exported from LionPATH to provide viewers with immediate access to course information.

Below are instructions on how to use the Course List Editor to build your program's course list. This includes how to start a new course list; edit an existing course list; appropriate formatting for prescribed, additional, and supporting courses; how to designate C or better courses, how to add plain text, how to use headings and footnotes, and more.

Accessing the Course List Editor

In the Page Body Editor toolbar, click the Insert/Edit Formatted Table icon.

Screenshot of the CourseLeaf CIM system Page Body Editor - Insert/Edit Formatted Table icon.

In the Insert Formatted Table selection tool pop-up, select Course List from dropdown menu and click the OK Button.

Screenshot of the CourseLeaf CIM system Page Body Editor - Insert Formatted Table tool.

The Course List Editor will open for you to begin building your course list.

Screenshot of a New Course List.

In the Page Body Editor, double click inside the blue box of the course list you want to edit.

Screenshot of an existing Course List.

The Course List Editor will open with the existing course list information pre-loaded in the tool.

Screenshot of the Course List Editor opened with an existing course list.

In the Page Body Editor, double click inside the blue box of the course list you want to delete.

Screenshot of an existing Course List.

Press the Delete key on your keyboard to remove the course list from the Page Body Editor.

Screenshot of the Page Body Editor that is blank.

Using the Course List Editor

The Course List Editor has several different components that will allow you to construct your program requirements in a consistent, easy-to-understand format.

The Basics

The fields within the Course List Editor allow users to assign specific information to individual courses. Below is a description of every available field and component within the Course List Editor.

Screenshot of the CourseLeaf CIM Course List Editor components.
  1. Course Inventory: Select course from list to add to your course list. Courses are organized by college, then course subject.
  2. Course List: The courses currently populated in your program's course list.
  3. Quick Add: Tool to quickly add a course to your course list. Enter course subject and number (e.g., HIST 100) and click the Add Course button.
  4. Add Comment Entry: Click to add a comment line to your course list.
  5. Move In/Out Buttons: Move selected courses from Course Inventory into your Course List or move selected courses from your Course List out of the Course List.
  6. Sum Hours: Check to auto sum the credit totals in your Course List. Note: The Sum Hours checkbox should not be checked for undergraduate program course lists.
  7. Comment Field: Displays comment text. Comments can be standalone within a course list or added to an entered course. If added to a course, the comment will appear in parentheses after the course title.
  8. Sequence Field: Add a course to the sequence field to display two courses together with an ampersand (&) indicating that these two courses must be taken in conjunction with each other.
  9. Cross Reference Field: Field to add cross-listed courses. Cross-listed courses are identical courses that are offered by different departments. Multiple cross-listed courses can be entered in this field with a comma separating each course.
  10. Or Class Field: Add a course to the Or Class field to display two courses with the word "or" indicating that either course may be taken to meet the requirement.
  11. Credits Field: Displays the number or credits assigned to a course or requirement statement. The credit value of a course is automatically populated with the credits assigned to the course in LionPATH when adding a course to your Course List. If a requirement statement is added via the Comment Field, you will need to manually enter the appropriate credit value in the Credits Field for this statement.
  12. Footnote Field: Enter a footnote symbol to the Footnote Field. You will then need to add the footnote text in the Footnote table after the course list in the Page Body Editor.
  13. Indent: When selected, the course will be indented to the right and the credit value will be suppressed from displaying in your Course List. Use the indent function for each course listed in a select statement in which a student may choose from a list of courses. For example, a Comment Entry of "Select 6 credits from the following:" may proceed a list of indented courses. This allows users to clearly identify all courses that belong to that requirement.
  14. Area Header: When selected, the item will be styled as a main header within the Course List. Area Header is only selected for the "Prescribed Courses", "Additional Courses", "Supporting Courses and Related Areas", and "Requirements for the Options" headers.
  15. Area Subheader: When selected, the item will be styled as a secondary header within the Course List. Area Subheader is only selected for the secondary headers that precede lists of courses that require a C or better, or for the secondary headers that precede the listing of various tracks or concentration sequences.
  16. Move Up/Down Buttons: Click the Move Up and Move Down buttons to reorder a course or comment entry within the Course List.
  17. OK and Cancel Buttons: Click the OK Button to save your changes and return to the Page Body Editor. Click the Cancel Button to return to the Page Body Editor without saving your changes.

You can insert courses into a course list using one of the following methods:

When adding a course to a course list, the Course List Editor will automatically import the currently approved credit value for the course. For courses with a variable credit range, it is important to make sure that the credit value displayed in the Credits field is the correct number of credits that should count for this course in the program's curriculum. The credit value displayed in the Credits field is the value that will be coded on the degree audit for the program.

In the Course List Editor, click on the course you want to remove from the Course List.

Screenshot of the CourseLeaf CIM Course List Editor with a course selected in the Course List.

Click the Arrow Left Button to remove the selected course from your Course List.

Screenshot of the CourseLeaf CIM Course List Editor with a course selected in the Course List and arrow left button highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with the OK button highlighted.

The course no longer appears in the course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

In the Course List Editor, click on the course you want to reorder in the Course List.

Screenshot of the CourseLeaf CIM Course List Editor with a course selected in the Course List.

Click the Move Up Button or Move Down Button to change the order of the course in the Course List.

Screenshot of the CourseLeaf CIM Course List Editor with a course selected in the Course List and Move Up and Move Down buttons highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with the OK button highlighted.

The course list is now reordered on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

A comment entry is anything in a Course List that is not a course. Comment entries are often used to create headers within your table or to relay instructions such as "Select one of the following:". You can also use Comment Entry to indicate an open-ended course option for students, such as HIST 3XX.

In the Course List, select where the Comment Entry is to be placed. The Comment Entry will appear on the line below where you click in your list.

Screenshot of the CourseLeaf CIM Course List Editor with selected course highlighted.

Click the Add Comment Entry Button.

Screenshot of the CourseLeaf CIM Course List Editor with Add Comment Entry button highlighted.

The Add Comment Entry pop-up window will open. Enter the text to be placed in the Course List and then click the OK Button.

Screenshot of the CourseLeaf CIM Course List Editor with Add Comment Entry Pop-Up window highlighted.

The Comment Entry now appears in your Course List.

Note: A comment can be modified at any time in the Comment field.

Screenshot of the CourseLeaf CIM Course List Editor with added comment in Course List.

If the Comment Entry specifies a number of credits to be taken, enter the number of credits in Credits field.

Screenshot of the CourseLeaf CIM Course List Editor with Credits field highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK Button highlighted.

The Comment Entry now appears in the course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

In the Course List, click on the comment you want to remove.

Screenshot of the CourseLeaf CIM Course List Editor with comment selected.

Click the Arrow Left Button to remove the selected comment from your Course List.

Screenshot of the CourseLeaf CIM Course List Editor with Arrow Left Button highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The comment no longer appears in the course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

In the Course List, click on the comment you want to reorder.

Screenshot of the CourseLeaf CIM Course List Editor with comment selected.

Click the Move Up Button or Move Down Button to change the order of the comment.

Screenshot of the CourseLeaf CIM Course List Editor with Move Up and Move Down Buttons highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The comment is now reordered in the course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

For undergraduate curriculum, the header feature is used only for the following headings:

  • Prescribed Courses
  • Additional Courses
  • Supporting Courses and Related Areas

In the course list, headers appear as uppercase bolded text.

Complete the following steps to add a header to your course list:

In the Course List Editor, click the Add Comment Entry Button.

Screenshot of the CourseLeaf CIM Course List Editor with Add Comment Entry button highlighted.

The Add Comment Entry pop-up window will open. Enter the text of the heading to be placed in the Course List and then click the OK Button.

Screenshot of the CourseLeaf CIM Course List Editor with Add Comment Entry popup window highlighted.

The Comment Entry now appears in your Course List.

Screenshot of the CourseLeaf CIM Course List Editor with Comment Entry in Course List.

If there are no courses or comment entries in your Course List, the new Comment Entry will appear at the top of your right-side Course List. If there are courses or comment entries in your right-side Course List, the new Comment Entry will appear on the line below the line that is currently selected in the list. If no line is currently selected, the new Comment Entry will appear at the bottom of the list.

To move the new Comment Entry up or down in the list, select the Comment Entry and click the Move Up Button or Move Down Button to change the order of the comment in the Course List.

Screenshot of the CourseLeaf CIM Course List Editor with a comment selected in the Course List and Move Up and Move Down buttons highlighted.

To transform the Comment Entry into a header, check the Area Header checkbox while the comment is selected.

Screenshot of the CourseLeaf CIM Course List Editor with the Area Header checkbox highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with the OK button highlighted.

The header now appears in the course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

For undergraduate curriculum, the subheader feature is used only for the following subheadings to denote courses that require a grade of C or better:

  • Prescribed Courses: Require a grade of C or better
  • Additional Courses: Require a grade of C or better
  • Supporting Courses and Related Areas: Require a grade of C or better
    • Subheadings also are used to denote groups, categories, or tracks of course selections in more complex select statements.

      In the course list, subheaders appear as uppercase text that is both bolded and italicized.

      Complete the following steps to add a subheader to your course list:

      In the Course List Editor, click the Add Comment Entry Button.

      Screenshot of the CourseLeaf CIM Course List Editor with Add Comment Entry button highlighted.

      The Add Comment Entry pop-up window will open. Enter the text of the subheader to be placed in the Course List and then click the OK Button.

      Screenshot of the CourseLeaf CIM Course List Editor with Add Comment Entry popup window highlighted.

      The Comment Entry now appears in your Course List.

      Screenshot of the CourseLeaf CIM Course List Editor with Comment Entry in Course List.

      If there are no courses or comment entries in your Course List, the new Comment Entry will appear at the top of your right-side Course List. If there are courses or comment entries in your right-side Course List, the new Comment Entry will appear on the line below the line that is currently selected in the list. If no line is currently selected, the new Comment Entry will appear at the bottom of the list.

      To move the new Comment Entry up or down in the list, select the Comment Entry and click the Move Up Button or Move Down Button to change the order of the comment in the Course List.

      Screenshot of the CourseLeaf CIM Course List Editor with a comment selected in the Course List and Move Up and Move Down buttons highlighted.

      To transform the Comment Entry into a subheader, check the Area Subheader checkbox while the comment is selected.

      Please note, there will be no visual transformation of the text while in the Course List Editor tool. The text transformation will display in the proposal once changes are saved by clicking the green OK Button.

      Screenshot of the CourseLeaf CIM Course List Editor with the Area Header checkbox highlighted.

      Click the green OK Button in the Course List Editor to save your changes back to the proposal.

      Screenshot of the CourseLeaf CIM Course List Editor with the OK button highlighted.

      The subheader now appears in the course list on your proposal.

      Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

Correct Formatting of Common Requirement Scenarios

In the Course List, click on the course in which you want to add a comment.

Screenshot of the CourseLeaf CIM Course List Editor with course selected in Course List.

In the Comment field, type the comment you would like to display in the Course List for the selected course.

Screenshot of the CourseLeaf CIM Course List Editor with comment in Comment field.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The comment now appears in parentheses after the course title.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor with a comment attached to a course.

In the Additional Courses or Supporting Courses and Related Areas course requirements, it is sometimes necessary to denote a sequence of courses as part of a selection statement. This is done by adding an "and" between the two courses.

In the Course List Editor, add the first course of the sequence using the Quick Add method (described above).

Screenshot of the CourseLeaf CIM Course List Editor with Quick Add field and button highlighted.

The course now appears in your Course List.

With the first course selected in your Course List, type the second course of your sequence in the Sequence field.

Screenshot of the CourseLeaf CIM Course List Editor with Sequence field highlighted.

Next, modify the credits value in the Credits field to equal the total number of credits earned from both courses. (The current value is the number of credits for the first course entered via the Quick Add method.) For example, if the first course is 3 credits and the second course is 3 credits, the credit value entered in the Credits field should be modified from "3" to "6".

Screenshot of the CourseLeaf CIM Course List Editor with Credits field highlighted.

If you leave the credits value at the original number of credits for the first course only, the course list in your proposal will contain a red box warning that the credit value for the sequence is incorrect.

Screenshot of the CourseLeaf CIM Course List with a red box warning around the credits.

Once you have entered the correct credits value, click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The sequence now appears in your course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor with a two-course sequence highlighted.

In certain circumstances it may be necessary to display a sequence that includes more than two courses.

In the Course List Editor, add the first course of the sequence using the Quick Add method (described above).

Screenshot of the CourseLeaf CIM Course List Editor with Quick Add field and button highlighted.

The course now appears in your Course List.

With the first course selected, type the additional courses of your sequence into the Sequence field with a comma separating each course listed.

Screenshot of the CourseLeaf CIM Course List Editor with Sequence field highlighted.

3. Next, modify the credits value in the Credits field to equal the total number of credits earned from all courses in the sequence. (The current value is the number of credits for the first course entered via the Quick Add method.) For example, if there are three courses and the first course is 3 credits, second course is 3 credits, and third course is 2 credits, the credit value entered in the Credits field should be modified from "3" to "8".

Screenshot of the CourseLeaf CIM Course List Editor with Credits field highlighted.

Once you have entered the correct credits value, click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The sequence now appears in your course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor with a two-course sequence highlighted.

In the Course List Editor, add the first course using the Quick Add method (described above).

Screenshot of the CourseLeaf CIM Course List Editor with Quick Add field and button highlighted.

The course now appears in your Course List.

With the first course selected in your Course List, type the cross-listed course into the Cross Reference field.

Screenshot of the CourseLeaf CIM Course List Editor with Cross Reference field highlighted.

If there is more than one cross-listed course to add to the Cross Reference field, use a comma to separate each course listed in the field.

Screenshot of the CourseLeaf CIM Course List Editor with Cross Reference field highlighted.

Once you have entered the cross-listed course(s), click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The cross-listing is now properly denoted in your course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor with a cross-listed course highlighted.

The Additional Courses and Supporting Courses and Related Areas course requirements typically include various selections of courses that students may choose from.

If the selection statement does not include a list of any individual courses, this can be denoted in the Course List by adding the select statement using the Add Comment Entry method.

In the Course List Editor, click the Add Comment Entry Button.

Screenshot of the CourseLeaf CIM Course List Editor with a Add Comment Entry button highlighted.

The Add Comment Entry pop-up window will open. Enter the select statement instructions, which should include the total credits students must select to fulfill this requirement. After entering the text, click the OK Button.

Screenshot of the CourseLeaf CIM Course List Editor with Add Comment Entry popup window highlighted.

The Comment Entry now appears in your Course List.

Screenshot of the CourseLeaf CIM Course List Editor with comment in Course List.

With the select statement comment selected, enter the total number of credits of this selection requirement in the Credits field.

Screenshot of the CourseLeaf CIM Course List Editor with Credits field highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The select statement now appears in the course list on your proposal.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

If the course requirements instruct the student to select between a single course or a two-course sequence, this can be denoted in the course list by using the Or Class field in the Course List editor.

In the Course List Editor, add the single course using the Quick Add method (described above).

Screenshot of the CourseLeaf CIM Course List Editor with a Quick Add field highlighted.

The course now appears in your Course List.

With the single course selected, type the two-course sequence in the Or Class field in the following order: first course followed by an ampersand (&) followed by the second course. The two-course sequence should appear as: "COURSE 1 & COURSE 2".

  • Example: BIOL 11 & BIOL 12
  • Example: MATH 140 & MATH 141
Screenshot of the CourseLeaf CIM Course List Editor with Or Class field highlighted.

Next, view the credit value listed in the Credits field. The current value is the number of credits for the single course entered via the Quick Add method. If students can earn the same number of credits from both the single course and the two-course sequence the credit value entered does not need to be modified. However, if the two-course sequence has a different credit value, the value in the Credits field should be modified to reflect the range of credits that can be earned from this sequence selection.

For example, if students can select between the single course MATH 40 or the two-course sequence of MATH 22 and MATH 26, they will earn either 5 credits if they take MATH 40 or 6 credits if they take MATH 22 and MATH 26. The credit range that should be entered for this selection is "5-6".

Screenshot of the CourseLeaf CIM Course List Editor with Credits field highlighted.

Click the green OK Button in the Course List Editor to save your changes back to the proposal.

Screenshot of the CourseLeaf CIM Course List Editor with OK button highlighted.

The single course/two-course sequence select statement now appears in your course list on your proposal with "or" between the single course and two-course sequence students must choose from. The two-course sequence also has an ampersand (&) connecting the two courses that must be taken as part of the sequence.

Screenshot of the CourseLeaf CIM Course List in the Page Body Editor.

Footnotes are used within the course list to include additional information or specification to a course requirement.

Footnotes have two parts: a footnote indicator (1 2) and a footnote table. Footnote indicators go next to the course requirement in the course list, and footnote tables are used to articulate the text of the footnote. Footnote indicators should be numeric (1, 2, 3, etc.).

Footnote indicators and entries in the footnote table are not automatically linked. In other words, when a new indicator is added, you must manually add the footnote text to the table. Likewise, if the footnote text in the table is deleted, the indicator in the course list must also be deleted manually.